Senior Administrative Assistant

Job Summary

We are seeking an experienced Executive Assistant that requires exceptional organizational skills, sound judgement and professionalism. The ideal candidate thrives in a fast-paced corporate environment, manages multiple priorities with discretion, and enables the executive leadership team to maximize impact and efficiency.

Responsibilities

• Must have a minimum of 7 years of administrative experience
• Provide administrative support with including calendar management, domestic/international travel arrangement, meeting coordination, expense reporting, and logistics
• Serves as the primary point of contact among executives, employees, clients, and internal and external stakeholders
• Organize and prepare agenda, reports, presentations, and other documents with accuracy and professionalism
• Compose and format internal and external communications ensuring timely and accurate responses
• Keep executive leadership team informed, prepared by synthesizing information, preparing briefs, pre-reads, and follow-ups
• Interpret and apply company policies and procedures when managing communications, scheduling, and decision-making
• Maintain confidentiality of sensitive information at all times

Qualifications and Requirements:

• Requires 7-8 years of experience minimum, 2+ years of experience supporting executives, ideally within software and/or energy industry
• Proficient in MS Office (Outlook, Word, Power Point, Excel, Teams, SharePoint) and SAP (Concur Travel & Expenses)
• Excellent written and verbal communication skills
• Strong capability in planning, time management and applying sound judgement and anticipating needs
• Detail oriented with exceptional follow-through, and thrive in a dynamic environment with shifting priorities

World Class Benefits

• Medical, dental, vision, coverage in addition to life and disability insurance plans 
• Paid Vacation Days, Paid Holidays, and the ability to purchase additional days off  
• Retirement and Savings (401K) Plan with a matching contribution  
• Family Care program includes paid time off to care for sick or injured immediate family members, adoption reimbursement, paternal and maternal leave for baby bonding and more. 
• Employee Job Referral Bonus Program 
• Employee Stock Purchase Program 
• Educational Assistance