Payroll Specialist

Job Duties

Under direct supervision, functions as a member of a Payroll Unit, whose primary responsibility is the processing of employee payrolls, which includes HR and Payroll data gathering, processing, accounting, internal reporting, audit, and external reporting and remittance of all applicable wages and taxes. The incumbent demonstrates a general understanding of payroll tax laws. Responsible for medium to complex projects and required to produce proper supporting documentation related to applicable payroll reports, audits, accounting, and tax filings. Responsible for the preparation of adequate documentation in support of internal controls as directed by the process guidelines. Responsible for analysis, reconciliation, and ultimate resolution of a variety of payroll issues. Actively seeks support and guidance from subject matter experts on complex queries and issues to provide resolution. Provides support to leadership and the team as required to mitigate peak volume bottlenecks. Communicates with team and answers employee questions. Provides peer training to newer team members. Takes an active part in the continuous improvement process. A high school diploma or equivalent and at least 2 years of related experience required. A Bachelors Degree is preferred.

Job Overview

We are seeking a dedicated and experienced Team Lead to manage a dynamic team handling US, Canada and LATAM Payroll. This role requires effective leadership, a strong understanding of payroll processes, and the ability to collaborate with other departments to ensure the accurate and timely processing of payroll. The ideal candidate will have expertise in US and Global Payroll systems and processes, and the ability to manage complex financial operations across multiple regions.

Key Responsibilities

• Lead and support a team to ensure all payroll tasks and responsibilities are completed accurately and on time. 
• Provide guidance, job training, and leadership to team members, including leading regular team discussions and meetings.
• Assist in supervising team members by offering advice and feedback. Ensure smooth day to day operations, providing solutions to any challenges or discrepancies.
• Ensure all monthly payroll reporting is completed within deadlines, providing accurate data for internal and external stakeholders
• Ensure compliance with payroll regulations by conducting regular reviews of payroll procedures.
• Knowledge of US and global payroll processes,. Ensure payroll accuracy and maintain up to date knowledge of international payroll regulations.
• Work closely with other departments and business units to resolve any payroll or financial-related issues promptly and efficiently.
• Coordinate with external and internal auditors to fulfil payroll audit requests and ensure timely and accurate audit processes.
• Actively participate in ongoing projects, process improvements, and other routine or non-routine functions as requested by management. This includes handling ad-hoc requests related to payroll and operational improvements.
• Suggest and implement improvements in payroll processes, systems, and communication channels to enhance team productivity and operational efficiency.

Requirements

• Minimum of 10 – 15  years of experience in payroll processing, with at least 1-2 years in a leadership or team management role, specifically handling US and global payroll.
• Strong knowledge of US and global payroll systems and processes, including tax regulations, administration, and compliance requirements.
• Strong verbal and written communication skills to interact effectively with internal teams and external stakeholders.
• Proven experience leading teams, with the ability to motivate, train, and guide team members towards achieving goals.
• High attention to detail, ensuring payroll accuracy, adherence to timelines, and compliance with regulations.

 

Preferred Qualifications:

• Experience working in a global payroll environment with multinational teams.
• Knowledge of payroll software and tools used for global payroll management

 

Shift Timing: Night Shift (5:00 PM - 2:00 AM)

Qualifications