Corporate Governance Legal Assistant

Job Duties

• Support SEC and NYSE filings and compliance, including Forms 3, 4, and 5, Form 8-K, proxy statement materials, annual report matters, Section 16 reporting, dividend reporting support for investor relations, and related public company filings.
• Assist with preparation for Board of Directors, Board Committee, and annual shareholder meetings, including agendas, materials, resolutions, minutes, consents, logistics, and follow-up items.
• Help manage governance calendars, filing deadlines, meeting timelines, signature processes, and related deliverables.
• Prepare and coordinate corporate governance documents, including resolutions, written consents, powers of attorney, certificates of incumbency, officer certificates, secretary certificates, and other corporate records.
• Maintain accurate corporate records, minute books, officer and director records, filing records, and legal department information systems.
• Assist with entity management and subsidiary governance matters across the United States and Caribbean jurisdictions, as needed.
• Help improve legal department processes through smart use of technology, including Workiva, BoardVantage, DocuSign, SAP, EDGAR, and generative AI tools.
• Handle sensitive and confidential information with discretion, professionalism, and strong attention to detail.

Qualifications

• Typically requires undergraduate degree, and/or paralegal certificate, and/or equivalent experience.
• Undergraduate degree, paralegal certificate, legal assistant experience, or equivalent professional experience strongly preferred. 
• Strong organizational skills and ability to manage multiple projects, deadlines, and stakeholders.
• Excellent attention to detail, judgment, discretion, and written communication skills.
• Ability to work independently while knowing when to ask questions, seek direction, or escalate issues.
• Professional maturity and interpersonal judgment suitable for interaction with senior executives, directors, attorneys, and external advisors.
• Comfort learning and using generative AI and legal technology platforms.

Preferred Qualifications

• Public company legal department experience.
• Experience preparing or coordinating SEC filings, including Forms 3, 4, and 5, Form 8-K, proxy statements, and annual report materials.
• Experience supporting Board, Committee, and shareholder meetings.
• Experience with Workiva.

Candidates having qualifications that exceed the minimum job requirements will receive consideration for higher level roles given (1) their experience, (2) additional job requirements, and/or (3) business needs.  Depending on education, experience, and skill level, a variety of job opportunities might be available, including Legal Assistant or Senior Legal Assistant. 

World Class Benefits

At Halliburton, we're committed to providing you and your family with a comprehensive and affordable benefits package - which means we offer support for your physical, emotional, financial and parental needs, both now and in the future.  When you join our team, you'll have access to a wide range of resources designed to help you thrive at work and at home.  By clicking here, you can review a summary of the benefits available once you join.